Mary Stewart

St. Peter & Holy Family Parishes

Director of Religious Education/Office Administrator Job Description

• The Director of Religious Education for St. Peter and Holy Family administrates a parish catechetical program and provides leadership to assist the parish community in building a solid foundation of catechetical ministry for the children and youth of the parish. Will work closely with the vocation couples of the parishes and youth minister. (Fifty percent of the employee’s time.)

• The St. Peter and Holy Family Parish Office Administrator plays a crucial role in supporting the administrative and clerical functions of the parish office. This position serves as the primary point of contact for parishioners and visitors, providing clerical assistance, maintaining parish records, and assisting with various administrative tasks to ensure the efficient operation of the parish office. (Fifty percent of the employee’s time.)

Job Duties
1. Administrative Duties
a. Organizes, schedules & oversees religious education programs for the youth of the two parishes.
b. Prepares and schedules sacramental programs and worship services for students and parents.
c. Orders textbooks, teaching materials and resources for the program.
d. Prepares a yearly calendar; presents to the pastor & Parish Council for approval by the June meeting.
e. Reports monthly to the Pastor and Parish Council with an updated project list.
f. Supports and endorses diocesan and parish board policies.
g. Revises Catechist requirements as needed and presents information to the Pastor.
h. Supports the office secretary in work needed and oversees projects when needed in the parish office.
i. Maintains parish records, including sacramental records, membership databases, ensuring accuracy and confidentiality.
j. Works in the various web programs, including but not limited to parish websites, ParishSOFT, Parish Staq.
k. Greets parishioners in a warm and welcoming manner, both in person and over the phone. Ensures messages are updated on the recording for the office phone.
l. Greet the visitors to the Parish.
m. Assists the Pastor and Committee Chairs in scheduling meetings, as necessary.
n. Ensure timely response to the office voicemails and parishioner requests.
o. Manage the parish office calendar.
p. Maintain office supplies inventory and reorder as needed. Orders, when necessary, to various printing, publishing companies and liturgical stores.
q. Prepares and distributes parish bulletins and other communication as needed.
r. Prepares and tracks mass intentions.
s. Prepare the call to worship weekly.
t. Prepares liturgical ministers schedule for both parishes.

2. Community Outreach within the Parish duties
a. Provides support and supervision for the Assistant Coordinators of Religious Education (if applicable)
i. This includes diocesan retreats, classes, and furthering education for Religion Educators that is up to par with the diocese requirements.
ii. Administer ACRE tests for teachers and students.
iii. Provide mandatory Safe Environment training to parents and students annually.
b. Provides support, supervision, funding options for VBS, Totus Tuus, or mission camp each summer.
c. Provides resources and supervises RCIA process, including sacrament requirements for RCIA candidates.
d. Provides resources and programs for Adult Formation if needed.
3. Spirituality and Prayer Leadership
a. Prepares and presides over para-liturgical celebrations for students which includes family day to further the education of students and parents each month.
b. Coordinates and plans with pastor sacramental rites for RE students.
c. Attend quarterly CORE meetings at the diocese if needed.
d. Attend education classes if approved or required by the diocese.
4. Staff Responsibilities
a. Works with Assistant Coordinators to integrate the total parish religious education program.
b. Meets regularly with parish staff for planning and coordination of parish programs.
c. Possesses a working knowledge of computer operation including typing skills, Microsoft Office applications, and web- based programs. Utilizes the two parishes’ websites as communication tools.
d. Other duties as needed by the Pastor or the Parish Councils.
5. Responsibility for Quantifiable Measures
a. The Director of Religious Education is responsible for submitting/overseeing the annual RE budget by June 1.
b. The Director of Religious Education supervises CRE, and assists if needed on projects related to RCIA, and adult programs staff and volunteers.
c. Prepare audit information for the diocese when requested on a yearly basis, after the Pastor and Parish Council approve it.
d. The performance on the key responsibilities and attributes for this role.
e. The ability to develop and maintain relationships with Parish staff, parishioners, and volunteers.
f. The participation in fulfilling the mission and vision set forth annually by the Pastor and Parish Councils.

Qualifications

1. Practicing Catholic in full communion with the teachings of the Church.
2. High School diploma required, associate or bachelor’s degree preferred.
a. Demonstrates capability to conduct administrative, clerical, and supervisory duties in a timely fashion, utilizing effective communication and relationship skills.
b. Participates in ongoing formation and educational opportunities to keep current on trends in catechetical ministry.
3. Proven participation and continuing updating of the Safe Environment Program sponsored through the diocese.
4. Working Conditions:
a. This position is full-time but does entail frequent evening and weekend work.
b. This position may require some travel.
5. Excellent written and verbal skills.
6. Valid driver’s license.
7. Desire to learn and assume new and unfamiliar responsibilities and tasks.
8. Some tasks may require standing, lifting, or bending, though most duties are performed while seated at a desk doing office work or planning for RE.

Submit resume no later than September 19, 2024 to meggannbell@gmail.com.

Pastor, St. Peter & Holy Family Parishes

Finance Administrator, St. Peter & Holy Family Parishes

Parish Council Chairs, St. Peter & Holy Family Parishes

Position updated September 2024.